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The importance of good data & reporting in fleet operations

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By BrightOrder

Reporting, Data and Analysis

We recognise that high level executives require accurate reporting, data capture, and analysis available in real-time. Now this information is available from anywhere, to everywhere with an internet connection. At BrightOrder our maintenance management system, EMDECS was created to address these very issues. 

Whatever the Breadth of Your Operation

We know the importance of getting good data and reporting into the hands of decision makers who manage medium to large to enterprise level fleets. EMDECS gives you peace of mind due to its variety, versatility and customisation of reporting available.

Eliminate Wasted Time

Many companies are still trying to get on using outdated systems or trying to retrieve critical data from multiple pieces of software and doing their own analysis and hoping it is right. So much time is being wasted. Our method utilises a stand alone all in one system. Just think about how much wasted time and effort would be eliminated with centralised information and transparency. We are able to fit our software to meet your needs and even offer optional software customisations, integrations, and more to better manage anything and everything you desire. For larger companies we are able to customise the software to fit your preferred specifications.

For Compliance Issues

We are an accredited DVSA Earned Recognition host provider. With a simple platform to facilitate and manage your maintenance operations across your fleet, you can access, monitor and realise standards across your fleet across reporting KPIs. And you are not wasting time waiting for managers to send in information and risk issues as with our system it is all automated.

Feel free to arrange a meeting with Jason Schurek, BrightOrder’s Senior Account Executive and Richard Smyth, BrightOrder’s Director of Relations, to chat about the many advantages of BrightOrder’s EMDECS.

Find out more about BrightOrder.

GREY FLEET MONTH: How mixing business with pleasure has evolved for Fleet Managers

 150 150 Stuart O'Brien
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The concept of the ‘grey fleet’ — personal vehicles used for business purposes — has been a long-standing component of corporate mobility in the UK. However, over the last decade, the grey fleet sector has undergone significant transformation, influenced by factors such as technological advancements, environmental considerations, and changes in work patterns. Here as part of Grey Fleet Month, we explore these developments and their implications for Fleet Managers…

Ten years ago, grey fleets were a largely unmanaged aspect of many organizations, with employees using their cars for business trips without much oversight. The costs associated with this practice were often buried in expense claims, making it difficult for companies to fully grasp the financial implications. Additionally, duty of care was a grey area, as ensuring the roadworthiness of employee-owned vehicles presented unique challenges.

One of the primary shifts in this sector has been the increased focus on environmental impact and corporate responsibility. The UK’s commitment to reducing carbon emissions has led to tighter regulations on vehicle emissions. Fleet Managers now need to consider the environmental footprint of their grey fleet. This push for sustainability has prompted a move towards greener vehicles, such as hybrids and fully electric cars, with many businesses offering incentives for employees who choose environmentally-friendly vehicles.

Technology has also revolutionized the management of grey fleets. Telematics systems and mileage tracking apps have provided Fleet Managers with tools to monitor and analyze the use of personal vehicles for business purposes more efficiently. These technologies facilitate accurate reimbursement for business mileage, ensure compliance with HMRC rules, and provide critical data to optimize fleet utilization and reduce costs.

The past decade has also seen an increased emphasis on duty of care. Fleet Managers are now more aware of their legal responsibilities regarding grey fleet management. This heightened focus has led to the implementation of more stringent policies around the use of personal vehicles, including regular vehicle checks, mandatory insurance requirements, and driving license reviews.

Moreover, the evolution of flexible and remote working practices, especially accelerated by the COVID-19 pandemic, has reshaped the grey fleet landscape. With employees working from home more frequently, the need for business travel has diminished, leading to a reduction in grey fleet mileage. However, this trend has also raised new challenges in managing and supporting a dispersed and mobile workforce.

Implications for Fleet Managers have been manifold. Firstly, there is a need for more sophisticated fleet management strategies that encompass not just company-owned vehicles but also personal vehicles used for business purposes. Secondly, there is an increased administrative burden to ensure compliance with evolving legal, environmental, and corporate governance standards.

Fleet Managers must now balance the cost-efficiency of utilizing grey fleets against the potential risks and liabilities. This requires a comprehensive approach that includes policy development, driver education, and embracing technology to track and manage grey fleet activity effectively.

The grey fleet sector in the UK has evolved significantly, driven by environmental policies, technological advancements, and changing work habits. For Fleet Managers, this evolution brings both opportunities to improve efficiency and the imperative to navigate a more complex regulatory and operational landscape. The next decade will likely continue to see innovations in mobility and fleet management as the line between personal and business vehicle use becomes increasingly blurred.

Are you on the hunt for Grey Fleet solutions for your organisation? The Fleet Summit can help!

Photo by Olav Tvedt on Unsplash

The TranSend Advantage: Unlock the full potential of your fleet

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By Civica

What could your organisation achieve if your admin time was halved? Your team could focus on more critical tasks, saving costs and redistributing resources.

Organisations across the UK are doing just that by switching to TranSend Fleet Management. With TranSend’s single cloud ecosystem, they have slashed admin time by 50% whilst also improving compliance, increasing customer satisfaction, and revolutionising their operations.

Improve Efficiency and Compliance

TranSend is your key to enhanced operational efficiency. By automating processes and eliminating paperwork, TranSend allows you to redirect your focus and prioritise more important tasks. TranSend does more than just streamlining operations; it also optimises your compliance procedures, making it easier to keep your fleet in line with regulations, all within a single, user-friendly platform. Furthermore, a remote server removes strain on your internal IT resources and the need for costly servers.

Asset Management Excellence

The ever-evolving nature of fleet management demands a solution that adapts to your changing needs and maximises the value of your fleet assets. TranSend can support you in proactively managing your entire fleet of vehicles, trailers, and equipment. It empowers you to keep track of critical asset information, set alerts for upcoming services, and control maintenance costs.

Data-Driven Decision-Making

TranSend gives you the power to make smarter, more educated decisions. Real-time visibility through its intuitive dashboards provides critical insights into your fleet, helping you make informed choices. The cloud platform is accessible on any browser, allowing instant collaboration and data sharing with remote teams. TranSend empowers you to analyse data efficiently, lower costs, reduce fleet downtime and enhance overall organisational management.

If you would like to learn more about how TranSend Fleet Management can support your organisation, please visit our website and get in touch.

THE WHICH EV VIEW: Stellantis ushers in its 2nd gen of electrified commercial vehicles

 960 640 Stuart O'Brien
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By WhichEV

In a new strategic push that targets the compact, mid-size, and large market segments, Stellantis is promising unparalleled capabilities, safety and versatility for businesses and professional customers. The launch features a world premiere of 12 nameplates across all van segments – including Citroën, FIAT Professional, Opel, Peugeot, and Vauxhall.

Stellantis, with its powerful slogan of ‘Six Brands, One Force,’ has brought together a remarkable array of new vans in all segments, from Compact to Mid-Size and Large. The lineup includes the likes of the new Citroën Berlingo, Jumpy and Jumper, FIAT Professional’s Doblò, Scudo and Ducato, Opel/Vauxhall’s Combo, Vivaro and Movano, Peugeot’s Partner, Expert and Boxer as well as the much-anticipated Ram ProMaster EV – set to debut by the end of 2023.

We believe Stellantis holds a ‘Number one for electric LCVs’ position – with brands like Vauxhall, Citroen and Peugeot under the same roof.

At the same time, their initial ranges have had range issues.

Their next-gen has been announced – with new power trains, bigger/better batteries etc, and it all seems much more competitive…

Click here to read the full story over at WhichEV.

Fleet Summit: Final call for next week’s event!

 960 640 Stuart O'Brien
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There is only one delegate place left at the Fleet Summit – 15th & 16th November – Radisson Hotel & Conference Centre, London Heathrow – Register here.

Of course, you have the option to attend the Wednesday/Thursday or both days. Either way, attendance to the Summit gives you access to free industry seminars, meetings to connect 1-2-1 with solution providers, and networking breaks to meet new peers, including:

Central Bedfordshire Council
Hampshire Constabulary
M Group Services Plant & Fleet Solutions
Apogee Corporation
Tesco
Hyperoptic Ltd
GBA Logistics
Vantec Europe Ltd
West Northamptonshire Council
Lanes-i
Clean Linen Services Ltd
Braintree District Council
NHS Professionals
CitySprint UK Ltd
Dundee City Council
FCC Environment
Hampshire Constabulary
GBA Logistics
Central Bedfordshire Council
Ocado
Danone
Riverford Organic Farmers Ltd
Voyage Care
City Plumbing Supplies
Lampton Community Services
Love Space
TSG Building Services Plc
For Farmers UK Ltd
RCM Couriers Ltd
JustEat.co.uk
Bi Frost Transport
DFDS Logistics Services
Whistl UK Ltd
Willmott Dixon Holdings Ltd
Big Motoring World Ltd
Murdock Builders Merchants
Royal Mail
Baxter Healthcare
MD Group Ltd
T Brown Group
Whistl
Arla Foods
Tradechoice Carpet and Flooring
Sunny’s Worldwide Chauffeured Transportation
The Halo Trust
UCKG Help Centre
Willmott Dixon
The AA
The Church of Jesus Christ of Latter-day Saints
Arcadis Consulting (UK) Ltd
Bracknell Forest Council

Your complimentary pass will also include meals & refreshments throughout, overnight accommodation and an invitation to our gala dinner.

Click here to book you and/or a colleague a place.

Please contact us should you have any additional questions.

THE WHICHEV VIEW: Demand for used EVs on the rise

 960 640 Stuart O'Brien
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By WhichEV

In a rapidly evolving automotive landscape, the world of used electric vehicles is experiencing a significant resurgence. The latest data from Auto Trader’s Retail Price Index reveals a compelling narrative, where the recovery in used EV values is driven by a combination of increasing consumer demand for greener vehicles and a softening in the recent surge of supply. With the average retail value of a used EV increasing by 0.6% on a month-on-month basis, the market is showing signs of stabilising and robustly defying a year-on-year decline.

The most striking revelation from the data is the continuous surge in used EV prices. So far in October, used EVs have seen their average retail value increase to £32,203, marking a 0.6% month-on-month growth. This surge comes after a stagnant September, which followed 12 consecutive months of decline. While prices remain down compared to the previous year, the rate of year-on-year decline is showing signs of softening at almost -20%, marking the shallowest rate since June.

Read WhichEV’s full analysis here…

The Fleet Summit is supporting Road Safety Week 2023: Here’s how you can get involved!

 960 640 Stuart O'Brien
By:

Road Safety Week is Brake’s biggest annual road safety campaign: every year, thousands of schools, organisations, communities and individuals take part, coming together to shout out for road safety. This year it takes place from 19-25 November 2023 – Here’s everything you need to know…

Why is Road Safety Week important?

  • Every year, more than 1600 people are killed on UK roads and more than 25,000 people suffer serious injuries.
  • Every day, six children are killed or seriously injured on UK roads.
  • Road crashes are devastating events for families, friends and communities.
  • Road Safety Week gives us all the opportunity to remember people killed or injured on UK roads, and raise funds to help Brake care for road victims and campaign for safe roads for all.

Let’s talk about SPEED!

The theme for Road Safety Week 2023 is Let’s talk about SPEED.

Five people die on UK roads every day. One in four fatal crashes involve someone driving too fast.

By taking part in Road Safety Week 2023, you are joining a national conversation about speed.

Brake want to challenge why so many of us still think it’s ok to speed, and talk about solutions that we know can make roads safer for everyone.

Whoever you are, however you travel, we need to talk about speed.

What happens next?

Get your Road Safety Week resources

However you want to take part in Road Safety Week, there are resources to help you.

There’s guidance for taking part, speed facts and figures, posters, images to share on social media, films and our stopping distances calculator to test your knowledge.

  1. Read the Toolkit for participants attached to this email – this simple guidance on how to take part gives you the facts about speed, tips to start a converation and images and words to share on social media.
  2. Share the I’m taking part image attached to this email on your social media channels. Don’t forget to tag us @brakecharity and use #RoadSafetyWeek.
  3. Take part in the #Brake5 Challenge – our Road Safety Week fundraiser to raise awareness of 5 road deaths every day.
  4. Teaching road safety to children and young people? Go to Resources for educators to get lesson plans, assemblies, and other activities to help you teach children and young people about road safety. Use our kids manifesto for safe and healthy journeys to call for 20mph speed limits near your school.

More resources for educators, employers and emergency services are coming soon.

Brake will continue to send updates by email to everyone who has registered.

Any questions? Please get in touch by email at rsw@brake.org.uk

What else can I do?

Make a difference in your community

MyBrake gives you the tools and guidance to help you make a difference to safe and healthy mobility, whether with your family and friends, your community, your workplace, or nationally.

Sign-up to get access to free resources and support in choosing, and achieving, a road safety related goal.

Make safe and healthy journey choices

The Brake and Direct Line Roadmap to safe and healthy journeys can help you learn about, and commit to making, safe and healthy journey choices.

Get advice about choosing the safest vehicle, checking you’re safe to travel and being a responsible road user.

5 Minutes With: Jason Schurek, Senior Account Executive at Brightorder

 960 640 Stuart O'Brien
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In the latest instalment of our fleet industry executive interview series we spoke to Jason Schurek, Senior Account Executive at Brightorder, about fleet management software, the challenges businesses are facing to control costs, how new technologies can help find those efficiencies and how the impact of AI will be felt in the coming years…

Tell us about your company, products and services.

BrightOrder is a boutique software company having developed a solution that is conclusive of every facet of fleet management for the operator, repairer, and customer in one centralised platform. We integrate across departments and bring real-time information from telematics, shop, and fleet management in order to centralise data, create accuracy and enable better budgeting and forecasting within a tumultuous industry.

Simply, we help make the biggest decisions easier.

What have been the biggest challenges the Fleet Services industry has faced over the past 12 months?

The cost of doing business. Over the past 12 months the compounding effects of increasing fuel prices, supply chain disruptions, cost management and vehicle acquisition has put a huge strain on so many operations. With the disruption to vehicle replacement programs, fleets have to extend the life of existing vehicles meaning an associated increase in maintenance costs.

And what have been the biggest opportunities?

The adoption of new technologies to get ahead. Operations have brought on a wide variety of platforms and systems to help reduce costs universally across fleets. In turn they better predict which costs may lay ahead and help to budget and forecast the external and unavoidable costs such as inflation, rising fuel costs, economic disruption, etc.

What are the main trends you are expecting to see in the market in 2024?

We see an increased presence of AI and an increased movement for operators to move from reactive to proactive management and maintenance. While some fleets have already moved in this direction, late adopters will begin to invest in the near future.

Additionally, the integration of different technologies into a centralised ecosystem will become more common and more necessary.

What’s the most exciting thing about your job?

With the industry being extremely dynamic and diverse you get the opportunity to work with every calibre of client from operator to repairer. It’s exciting to be able to support so many companies’ operations due to the versatility of our solution. 

You go to the bar at the Fleet Services Management Summit – what’s your tipple of choice?

Can’t go wrong with a double El Dorado 21 year over ice with a wedge of lime.

DUTY OF CARE MONTH: Tracking the evolution of Duty of Care for commercial fleet drivers in the UK

 960 560 Stuart O'Brien
By:

Over the last ten years, the landscape of commercial fleet management in the UK has undergone significant changes, particularly in the realm of duty of care. As society’s understanding of safety, wellbeing, and responsibility has evolved, so too has the emphasis on ensuring that commercial fleet drivers are provided with an environment that prioritises their health, safety, and overall welfare. Here we examine the pivotal changes in duty of care for these drivers over the past decade, based on input from delegates and suppliers at the Fleet Summit…

  1. Legislative Changes: The UK government has been proactive in revising and introducing legislation aimed at enhancing the safety of commercial drivers. Laws around driving hours, mandatory rest breaks, and periodic vehicle inspections have been tightened. The Corporate Manslaughter and Corporate Homicide Act 2007, for instance, holds businesses accountable for fatalities due to gross breaches in the duty of care, underscoring the legal imperatives behind ensuring driver safety.
  2. Technological Integration: The last decade has seen an explosion in the integration of technology within commercial fleets. Telematics systems, which monitor vehicle location, speed, and driver behaviour, have become commonplace. These systems aid in ensuring that drivers aren’t speeding, taking the most efficient routes, and adhering to rest breaks. Additionally, they play a pivotal role in accident prevention and response.
  3. Mental Health Awareness: There’s been a growing understanding that duty of care extends beyond just physical safety. Recognising the mental pressures and potential isolation faced by long-haul drivers, many companies have begun initiatives to support their drivers’ mental health, offering counselling services and creating platforms for community support.
  4. Training and Development: Investment in continuous driver training has surged. Beyond basic driving skills, training programmes now encompass fuel-efficient driving, handling challenging weather conditions, and managing on-road stress. This holistic approach ensures that drivers are well-equipped to handle the multifaceted challenges of their roles.
  5. Vehicle Advancements: Modern commercial vehicles come equipped with advanced safety features such as lane departure warnings, automatic emergency braking, and fatigue monitoring systems. These advancements, spurred by both technological developments and a heightened emphasis on duty of care, have made the act of driving safer than ever before.
  6. Environmental Considerations: The duty of care has expanded to encompass environmental responsibility. Fleet operators are now more considerate of their carbon footprint, leading to the adoption of electric vehicles and the implementation of eco-driving training, ensuring drivers operate their vehicles in the most environmentally friendly manner possible.
  7. Pandemic Response: The COVID-19 pandemic introduced unprecedented challenges for commercial drivers, from ensuring their safety during deliveries to managing lockdown restrictions. The duty of care saw fleet operators introducing rigorous vehicle sanitation protocols, providing PPE, and ensuring drivers had access to updated information and guidelines.

The past decade has witnessed a profound shift in the understanding and implementation of duty of care for commercial fleet drivers in the UK. What was once a predominantly physical and immediate concern has transformed into a comprehensive, multi-faceted commitment to the drivers’ overall well-being, reflecting societal advancements in our perception of care, responsibility, and the role of businesses in ensuring the same.

Are you looking for fleet Duty of Care suppliers and solutions for your business? The Fleet Summit can help!

Do you specialise in fleet Grey Fleet solutions? We want to hear from you!

 960 640 Stuart O'Brien
By:

Each month on Fleet Management Briefing we’re shining the spotlight on a different part of the fleet market – and in November we’ll be focussing on Grey Fleet solutions.

It’s all part of our ‘Recommended’ editorial feature, designed to help fleet buyers find the best products and services available today.

So, if you’re a supplier of Grey Fleet solutions and would like to be included as part of this exciting new shop window, we’d love to hear from you – for more info, contact Chris Cannon on 01992 374096 / c.cannon@forumevents.co.uk.

Here’s our features list in full:

Nov – Grey Fleet
Dec – Service, Maintenance & Repair
Jan 24 – Electric & Hybrid Vehicles
Feb 24 – Dash Cams
Mar 24 – Driver Training
Apr 24 – Accident & Risk Management
May 24 – Fleet Management Software
Jun 24 – Telematics/Tracking
Jul 24 – Contract Hire & Leasing
Aug 24 – LPG/Alternative Fuel & Fuel Management
Sept 24 – EV Infrastructure
Oct 24 – Duty of Care

Photo by Ville Kaisla on Unsplash